APPLES TO APPLES
Our price-match guarantee.
Have a quote from another QMS provider? Share a copy with us. We’ll compare the features side by side and match the price for comparable features.
Share your quoteLET’S FIND THE RIGHT FIT / Only pay for what you need.
Pay for the app access your people need.
Build your plan and your business case side by side. Choose the apps your team will use, then estimate the value using your own time and cost assumptions.
A PRICE YOU CAN PLAN AROUND
No price increases for existing customers.
We do not increase prices for existing customers. The pricing you start with stays yours, so you can plan ahead with confidence.
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01 / BUILD YOUR PLAN
Your apps. Your people.
One license gives one person access to one app. A person using all four apps needs four licenses. Enter the number of users for each app.
monthly equivalent
One-time fees
Implementation
One-time total
USD, before tax. Volume pricing applies the total-license tier to all licenses. Final terms are confirmed when subscribing. For more than 10,000 licenses, talk with us.
Discuss this plan ↗Explore quality and safety risks
Move the slider to explore how different assumptions affect a hypothetical risk scenario. The figures are illustrative examples, not measured probabilities, Qlutch results, or estimates of your actual risk.
Paper-based · Shared drive · Legacy QMS · Modern QMS (Qlutch)
The slider fills in example probabilities and impacts. Adjust them to match your organization; moving the slider or changing your starting point replaces those values. Estimates are separate from ROI. Avoid counting the same costs twice.
Review or adjust example assumptions
| Potential event | Current likelihood / year (%) | After change / year (%) | Impact per event (USD) |
|---|---|---|---|
| Loss of accreditation / certification | |||
| Major audit finding | |||
| Product or customer-order quality issue | |||
| Environmental, health or safety incident |
Expected annual difference = (current likelihood − after-change likelihood) × financial impact. This is a scenario, not guaranteed cash savings or evidence of product effectiveness. Exclude overlapping consequences, validate probabilities and impacts, and consider nonfinancial harm separately. Risk assessment context ↗
02 / BUILD YOUR BUSINESS CASE
What could you get back?
Get a business case you can take to your leadership team. We calculate the projected value, payback timeline, and a practical savings target from your plan and the details below.
Who will use your quality system?
Total employees starts at your largest single-app user count. You can increase it.
The starting counts round 5% of employees to quality managers (at least one) and 15% to department / personnel managers. Frontline users are the remainder. Adjust either manager count to match your team; frontline updates automatically. Each app’s licenses use these proportions, and all roles use the same location-weighted hourly cost. Actual assignments and compensation can differ.
Personnel counts equal total employees.
Illustrative coordination time beyond the app-specific tasks below. The model estimates licensed managers from the largest app, scales their coordination with total employees relative to that app, and limits it to 40 hours per manager per week before recovery. Adjust to avoid counting the same work twice.
Adjust time assumptions by role and app
Estimated minutes each licensed person spends on that app’s work in a typical week, before the industry factor and recovery rate. These are illustrative starting points, not measured customer outcomes. Enter 0 if a role does not do that work.
| Role | DocControl | FormFlows | Training | Lists |
|---|---|---|---|---|
| Quality managers | ||||
| Department / personnel managers | ||||
| Frontline / general users |
Each number is minutes of relevant work per licensed user per week. The estimated recovered minutes underneath apply the selected industry and recovery assumptions at full utilization. The four-week ramp applies to the financial timeline.
Where will Qlutch be used?
Choose each country and city or region, then distribute your total employees by percentage. Editing one share automatically rebalances the others to keep the total at 100%. Changing the number of locations starts an even split. Allocated employee counts are rounded to whole people while preserving your total.
The blended labor estimate is weighted by allocated employees. U.S. locations use BLS metro or regional compensation estimates; international locations use a World Bank purchasing-power proxy.
Employee-weighted loaded labor estimate
Modeled app impact
Every license adds app-specific time recovery based on the personnel mix, industry and starting point. The same role mix is assumed across each app’s licenses.
Illustrative planning assumption: after the four-week rollout, value from FormFlows, Training, and Lists gradually increases by this percentage over three years as more solutions are implemented, then levels off. DocControl stays flat. Enter 0 for no additional growth. This is not a measured or guaranteed result.
DocControl———
FormFlows———
Training———
Lists———
Each app’s business case
Each licensed app is also evaluated as a standalone purchase, with its own volume tier and the full implementation fee. Combined plans share implementation and use the total-license volume tier. Time rates and ongoing annual values are shown at full use; payback and multi-year results include the four-week ramp. These standalone cases exclude cross-app coordination benefits. Replacement cases use the current-cost assumption above; the automatic default matches each standalone subscription. Manually entered existing cost is allocated by license share.
Your business case starts here.
Choose at least one app and complete the plan details to see your payback timeline.
YOUR ROUTE TO PAYBACK
- Qlutch cost
- Current value projection
- 24-month payback target
Implementation: the first six weeks
Utilization: week 0 · 0%, week 1 · 25%, week 2 · 50%, week 3 · 75%, week 4 · 100%.
Setup cost starts on day one. Recovered capacity ramps from 0% to 100% over four weeks; savings from retiring an existing system begin after week four. Subscription cost is spread monthly; invoice timing varies. After implementation, the flexible apps can provide additional value as adoption deepens over three years; the assumed increase then levels off. DocControl stays flat.
Three-year net value
Five-year net value
Three-year ROI
Economic crossover
- Current projection: first-year net value
- Current projection: three-year net value
- Time recovered in year one
- First-year recovered capacity
- Current system cost / year
- Qlutch subscription / year
- Direct software-cost difference
- One-time fees
- First-year cost including one-time fees
- Estimated payback period
See the assumptions, research context, and math
Formula: licensed users × role-weighted app task time × recovery rate × 52 × realization. Additional apps apply the disclosed coordination factor to recovered time. Capacity value is recovered hours × blended loaded hourly cost. Utilization ramps from 0% to 100% over four weeks. After rollout, flexible-app benefits grow under the displayed planning assumption for three years, then level off; DocControl remains flat.
Research context. BLS May 2024 Occupational Employment and Wage Statistics supply metro wage differentials; the June 2025 Employer Costs for Employee Compensation release reported average private-industry total compensation of $56.67/hour in the Northeast, $49.85 in the West, $42.13 in the Midwest, $39.94 in the South, and $45.65 nationally. Asana’s 2023 survey of 9,615 knowledge workers reported that 58% of the workday went to coordination-heavy “work about work.” Microsoft’s 2023 Work Trend Index identified searching for information and inefficient meetings among leading productivity obstacles. ASQ’s cost-of-quality framework recommends measuring prevention, appraisal, and failure costs. For international sites, the calculator scales the U.S. loaded-compensation anchor by each country’s latest World Bank GNI per capita at purchasing-power parity. These sources validate the cost and work categories—not Qlutch-specific savings or the calculator’s planning factors. BLS metro wages ↗ BLS regional compensation ↗ World Bank GNI PPP ↗ Asana ↗ Microsoft ↗ ASQ ↗
Location rates are planning estimates, not city-specific salary quotes. U.S. locations use a BLS metro match where available, with a regional BLS fallback. International locations use the selected country’s World Bank PPP ratio; countries without a published value use the global ratio. Recovered capacity is not guaranteed cash savings. Validate each location’s employee count, actual compensation, current-system costs, and one-time fees with process owners and finance.
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Your purchase justification
Copy the summary below, or download it as a text file.
Download text file ↓A PRACTICAL STARTING POINT
Give the work a way forward.
Start with responsibilities, not just headcount. Someone who uses DocControl needs different access from a colleague working across all four apps. The calculator makes those choices visible.
One person. One app. One license.
A person using two apps needs two licenses. Add the user counts for each app to estimate the total.
A clear cost comparison
Compare monthly, annual, and two-year billing. The calculator shows the bill and the monthly equivalent separately.
Your assumptions, your business case
Estimate recovered staff capacity and retired-tool costs. Prepare a summary without submitting your information.
PICTURE THE PROCESS
Build a plan around real responsibilities.
A representative starting point. Your team defines the information, responsibilities, and controls.
- 01Choose app access
- 02Compare billing
- 03Estimate the value
- 04Discuss your plan
KEEP EXPLORING
The tools behind the work.
GOOD QUESTIONS
A little more clarity.
Does the ROI calculator promise savings?
No. It estimates value from your assumptions. Recovered capacity is not necessarily a cash saving, and implementation costs matter. Use the breakdown to review and explain your business case.
How do we choose the right apps?
Map the information and actions in your process. DocControl manages controlled documents; FormFlows coordinates steps; Training supports learning; Lists organizes structured records. BaseCamp brings assigned work into an inbox.
Explore the four apps ↗Compare the software around your quality work.
Bring a real procedure, workflow, training assignment and register to your evaluation. Separate demonstrated capabilities from the requirements and decisions your team owns.
Read the QMS software evaluation guide ↗LET’S PUT QLUTCH TO WORK
Bring a real process.
Let’s make it clearer.
A procedure, a recurring task, or an issue that takes too much chasing. We’ll start with the work you know.